Franklin D. Roosevelt Presidential Library and Museum

Guide to Citing Primary Resource Materials

Unless copyright information is stated in the the image caption, all of the material in the FDR Library Digital Archives and on this site belongs in the public domain. This means that it is not protected by copyright law and may be used by the on-line researcher, teacher, or student, freely, without concern about infringing on someone else's copyright. Users of on-line material should be aware, however, that it is still necessary to acknowledge the source of documents, photographs and other historical material by proper citation.

When copyright information is provided it is the responsibility of the researcher/web visitor to acquire permission from the owner for image use beyond the scope of this site.

Example of image caption with copyright information provided:

Celebrity attendees of the Birthday Ball: (l. to r.) Eleanor Roosevelt, Karen Anson, Robert Clark, Mark Renovitch. White House, Washington, DC, January 30, 1944.
Copyright: Yankee Photos

Citing Primary Resource Materials In General

The preferred method of citation for primary resource documents is to first identify by specific description the date and nature of the document, then identify the folder title, the series (groupings of documents), the collection, and finally the institution. A good rule of thumb is that things are cited in ascending order, from smallest to largest. Example:

Letter, Eleanor Roosevelt to Frances Perkins, January 10, 1939; Folder: Perkins, Frances, 1939; Correspondence with Government Departments, 1939; Papers of Eleanor Roosevelt; Franklin D. Roosevelt Library, Hyde Park, New York.

We discourage the use of box numbers in the citation because over time collections can be re-boxed into different sized containers. However, the original order never changes, so the other information provides the exact location of the document regardless of the box.

Citing Written Material from the FDR Library Digital Archives
To cite written material from the FDR Library Digital Archives , the researcher should describe the particular document, the collection, series, and folder in which the document is contained, and the FDR Library Digital Archives as the archival repository

A typical citation should read as follows:
Memo, Franklin D. Roosevelt to Sumner Welles, December 7, 1941, President's Secretary's File (PSF) Safe Files: State Dept., 1941, Franklin D. Roosevelt Library Digital Archives

Citing Photographs from the FDR Library Digital Archives
To cite a photograph from the FDR Library Digital Archives , the researcher should mention the name(s) of the individual(s) pictured in the photograph, the place where it was taken, and the date, followed by the caption: "courtesy of the Franklin D. Roosevelt Library Digital Archives."

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